CARL 2022 will be held in person.

Feedback from the 2020 virtual conference indicated that one thing missing was networking and spending time with colleagues. As vaccine rates increase and case rates decrease, the Conference Planning Team, along with the CARL Executive Board, decided to hold the conference in person.  In order to create as safe and healthy an environment as possible, the conference is implementing the following measures. 

Vaccination requirement

CARL 2022 will require proof of COVID-19 vaccination or of a negative COVID-19 test for all attendees, presenters, and sponsors. You will be required to show proof of full vaccination upon check in at CARL at the registration table. For attendees with medical exemptions, proof of a negative test from the previous two days before arrival at the conference will be required upon check in.

For the purposes of attending CARL 2022, a person is considered fully vaccinated:

  • 2 weeks after their second dose in a 2-dose series, such as the Pfizer and Moderna vaccines, or
  • 2 weeks after a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine

A full list of vaccines with final WHO evaluation status is available on the World Health Organization website.

If an attendee, presenter, or sponsor does not meet these requirements, they are NOT considered fully vaccinated and will not be permitted to attend CARL 2022.

Additionally, CARL recommends all attendees, presenters, and sponsors comply with travel guidelines issued by the CDC when traveling.

Masks

Well-fitting face coverings will be required in all public and non-public indoor settings at CARL 2022. This aligns with applicable guidance from the CDC, the Governor of California, and the Santa Clara County Department of Public Health at the time of conference planning. Even if this guidance changes, masks will be required indoors at CARL 2022, in order to provide protection for attendees and those who may be at greater risk for COVID-19.

On-site health and safety measures

The Holiday Inn (at the time of writing this) requires masks to be worn indoors in alignment with local public health guidelines. 

The conference planners will take into consideration social distancing measures when assigning presentation rooms and coordinating meal times. 

All attendees, presenters, and sponsors should:

  • Not attend CARL 2022 if they are experiencing any flu-like symptoms; please contact Conference Registrar Joseph Aubele if you are unable to attend for this reason.
  • Wash hands often with soap for at least 20 seconds and/or use an alcohol-based hand sanitizer;
  • Avoid touching their eyes, nose, and mouths with unwashed hands.

(Much of this language has been adapted from the Healthcare Information and Management Systems Society 2021 conference website.)

Questions

If you have questions about any of these requirements, please contact Allie Carr, CARL 2022 Conference Planning Team. 

Sources

Santa Clara Department of Public Health
California Department of Public Health
Centers for Disease Control